Preparation and examination of documents, determination of the size of arrays for various processing level; development of processing technology for various types of documents
At this stage documents are sorted, archived when necessary, paper clips and staples are removed with their subsequent restoration, document folders areunstitched with their subsequent restoration; odd size sheets and damaged sheets are separated for their subsequent “manual” scanning with the use of flatbed scanners or dimensioning according to unified format.
In-line mass-volume scanning and restoring of archive documents
At this stage scanning parameters are selected to ensure maximum image definition, background discrimination for old archive documents is made and unique archive numbers are printed for easy unambiguous identification of documents.
Data input, textrecognition and indexing
Probably, it is one of the most labour-intensive stages. At this stage, document images are processed and texts are recognized; documents database is created; indexing and electronic media recording are made; accuracy of recognized information is verified (including check of identifier of preparer and his or her powers); input of text documents is made with the use of text recognition systems, input of tables, comments to pictures and charts, visual check of information input accuracy; input of manually filled in forms and templates with the use of text recognition systems or manual data input into electronic archives of paper records.
Index information storage and upload to database and creation of electronic images arrays and transfer of electronic documents to customer; integration into information system
At the final stage, the following operations are made: saving of images in TIFF, JPEG, PDF, BMP formats, image compression, full correspondence of paper records structure and their electronic form, saving of archive database in formats as required by the customer, data recording on CD\DVD.